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Order Administrator (OA) / Full Time – New York


Stone Source is seeking a full-time, exempt Order Administrator in our New York City showroom. The ideal candidate will provide a positive experience for Stone Source clients, visitors, and stakeholders. This individual will write, input and allocate orders including all order-related functions and technical details. The OA role is not customer facing.



  • Order allocation.
  • Input orders/write orders in the system to match proposals given to the OA by the SSA.
  • Check proposals to ensure accurately completed (lead times, taxes, contact, delivery address, sf amount, sell price, cost).
  • Send finished order packets to Product Specialist to place with the factory.
  • Create new customer accounts in system.
  • Run credit card for orders and input amount paid onto order.
  • Set up shipping (for orders to the customer).
  • Send 3pl’s to accounting for approval.
  • Direct line of communication with SSA.
  • Provide box count and cost for codes to be made in the system.
  • Request invoices from domestic orders.
  • Coordinate shipments between domestic suppliers and carrier to be delivered.
  • File and process claims on damaged materials.
  • Input replacement and return orders.
  • Fill out RACC forms.
  • Forward emails to sales team.
  • International samples
  • Works with vendors



  • 1-year related work experience required.
  • Fast and accurate data entry.
  • Knowledge of MS Office, Outlook, CRM, and be able to learn inventory management system.
  • Strong organizational skills.
  • Team-oriented contributor; must interface well and be eager to help others, as well as work independently.


Please send your resume to


Stone Source is an Equal Opportunity Employer



Stone Source is the nation’s leading designer and provider of high-quality natural stone and tile products for commercial and residential projects. Our design-driven company offers a curated selection of award-winning products to premier architects, designers, contractors, developers, and end clients for over thirty years. A domestically stocked product line and a worldwide network of exclusive design and manufacturing partners enable both immediate solutions and custom collaborations unique to each project. Products can be experienced in all major US markets through a multichannel distribution network of ten showrooms and forty sales representatives. For more information, visit the Stone Source website and virtually tour our products.

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